HRMS and payroll with screenshot monitoring built in
FlexPayroll handles the paperwork side of your team — records, attendance, leave, salary runs and payslips — and adds periodic screenshot and activity capture so you can see what remote and hybrid staff actually worked on, without stitching two tools together.
payroll.flexgrew.com
Best for
Remote, hybrid and multi-shift teams
Covers
HR records, attendance, leave, payroll, monitoring
Delivery
Cloud-hosted, or deployed on your own server
Everything HR handles, in one system
Modules share one employee record, so an approved leave request lands on the attendance register and flows straight into the salary run — no re-keying between spreadsheets.
Employee records
One profile per person: personal and contact details, documents, designation, reporting line, salary structure and employment history — searchable and permission-controlled.
Attendance & shifts
Check-in and check-out from the browser, shift rosters, late and half-day rules, overtime capture, and a monthly attendance register that feeds payroll directly.
Screenshot monitoring
Periodic desktop screenshots captured during tracked working hours and stored against the employee and the day, so billable time has evidence behind it instead of a self-reported number.
Activity & productivity reports
Active versus idle time, per-day and per-period summaries, and exportable reports you can use for client billing, appraisals or capacity planning.
Leave management
Configurable leave types and balances, holiday calendars, approval chains, and a running ledger every employee can check without emailing HR.
Payroll & payslips
Salary structures with allowances and deductions, a monthly payroll run that pulls attendance and leave automatically, and downloadable payslips for each employee.
Employee self-service
Staff apply for leave, view their attendance, download payslips and update their own details — which removes most of the routine traffic from your HR inbox.
Roles & permissions
Admin, HR, manager and employee roles so a team lead sees only their own reportees and salary data stays with the people who should see it.
What you get out of the box
Built for teams whose work happens off-site
Software & IT teams
Track developer hours against projects and keep an auditable record of billable work for retainer clients.
BPO & support centres
Shift rosters, adherence and productivity reporting for large headcounts working around the clock.
Agencies & studios
Know how much time a retainer actually consumed before you renew it at the same price.
Multi-branch businesses
One HR system across locations, with branch-level managers who only see their own people.
How you get started
A rollout you can run alongside the way you work today.
Add your team
Import employees, set designations and reporting lines, and define who approves what.
Configure policies
Shift timings, leave types and balances, salary heads and the pay cycle you already run on.
Turn on tracking
Enable attendance and screenshot capture for the teams that need it — tell your staff, and keep it to working hours.
Run payroll
Attendance and approved leave roll into the salary run; review, lock the month and publish payslips.
Pricing & licensing
FlexPayroll is licensed per organisation, not padded with per-user fees that punish you for hiring. We also deploy it on your own server and extend it — extra modules, custom salary rules, integrations with your accounting stack — as a fixed-scope project. Tell us your headcount and we will send pricing.
Need it built your way instead?
FlexPayroll is a starting point. When the fit is not close enough, the same team builds the system from scratch.
Browse the full range of software development services or see the rest of our software products.
FlexPayroll — Frequently Asked Questions
How does the screenshot monitoring actually work?
While an employee is on tracked working time, FlexPayroll captures periodic screenshots of their desktop and records activity levels alongside them. Each capture is stored against that person and that day, so a timesheet entry can be opened and checked. Monitoring applies to the working session only — it is not a background camera on someone's personal time.
Is it legal to monitor employees this way?
In most jurisdictions, yes — provided monitoring is disclosed, proportionate and limited to work. Our advice to every client is the same: put it in the employment contract or IT policy, tell people plainly that screenshots are captured during tracked hours, keep it off personal devices and personal time, and restrict who can view the captures. Rules differ by country, so run your policy past your own legal advisor before rollout.
Can we use the HR and payroll side without the monitoring?
Yes. Monitoring is a module, not a prerequisite. Plenty of clients run records, attendance, leave and payroll only, and enable tracking later for a specific team such as remote contractors.
Can it handle more than one company or branch?
Yes — multiple branches sit under one account with their own shifts, holiday calendars and managers, while HR and finance keep a consolidated view. For genuinely separate legal entities we usually recommend separate instances; we will advise based on how your payroll is structured.
Can FlexPayroll be customised for our salary structure?
That is the usual reason clients pick us over a shrink-wrapped HRMS. FlexGrew builds and maintains FlexPayroll, so custom salary heads, statutory components, approval flows and reports are development work we can scope and quote rather than a feature request that disappears into someone's roadmap.
Where is our data stored?
On the hosted version, your data sits in our managed cloud environment and is isolated per organisation. If your policy requires it, we deploy the same application on infrastructure you own — your server, your database, your backups.
See FlexPayroll on your own numbers
Book a walkthrough and we will set up a demo organisation with your shift pattern, leave policy and salary structure, so you are looking at your payroll rather than a generic sample.